We know government organizations have lots of assets and equipment which are essential to the organizations. Assets are the source of generating revenue. Therefore, assets need to be tracked properly.

Some assets are vital that are important to complete a work order. These assets need to be maintained appropriately for better output. For efficient asset management, asset management software is required!

What is Asset Management?

Asset management is the process of managing and monitoring asset. In this process, assets are developed, operated, maintained, upgraded & disposed of! It plays a crucial role in managing asset life in the most cost-effective way.

When you do these things in an automated way that can be done with asset management software. Asset management software is built for maintaining assets. From managing asset life to asset maintenance. This software does it all other than this it also provides several other advantages that we will discuss in below section.

How government organization maintain assets?

Asset management software is utilized by government organizations for the purpose of maintaining the asset. It manages tangible assets as well as intangible assets efficiently. It provides several advantages such as real-time asset tracking, access data with cloud technology. It allows you to get detailed reports that are helpful in the business decision-making process.

For maintaining assets there are several asset tracking technologies options are available. Any of these techniques can be used with asset management software that we have discussed below.

  • Barcode – Barcode is the one of the simplest ways of tracking assets. It was one of the pioneer technologies. Moreover, it is still in trend because they are easy to use and economical as well. Barcode label adhered to the asset & when the barcode is scanned it provides all the asset details. For scanning barcode, you must scan it in a proper line otherwise scanning will not work.
  • QR Code – QR Code is a quick response code. It is an updated version of the barcode. This is a famous tool used for immovable asset inside organization premises. The scanning issue of the barcode is eliminated in the QR Code technology. QR Code is also a famous tool used in advertising.
  • RFID – RFID stands for radio frequency identification. RFID tags can be active tags or passive tags. Active tags are powered by battery whereas passive tags powered by energy. It works with electromagnetic waves, RFID reader & tags. Tags are one that transmits digital data.
  • NFC – NFC stands for near feild communication. It does not require any specific equipment for scanning tag or label as it can work with mobile. It scans label quickly & has a scanning range of 4-cm which is a flaw for scanning purposes as one has to stand very close to the asset or inventory. However, NFC is developed as a digital payment method.
  • BLE – BLE means bluetooth low energy. It can be used to maintain assets which are movable but inside the premises. For best results and accuracy BLE are used in beacons & they are used in indoor tracking. BLE tags are cost-effective because they are manufactured in bulk.
  • GPS – Most of us are aware of GPS technology, it stands for global position system. This is one of the most used methods for outdoor tracking, assets which are moving continuously. GPS allows to track asset throughout the world. They provide precise asset location that too in real-time.
  • IoT – IoT stands for Internet of Things. IoT sensors are used for asset management. Sensors play a crucial part in asset maintenance such as you can control humidity, temperature as per the environment required for keeping an asset in good condition. IoT needs least human involvement, compared to any other technology.

According to Statista,

“The global market for the Internet of things (IoT) end-user solutions is expected to grow to 212 billion U.S. dollars in size by the end of 2019. The technology reached 100 billion dollars in market revenue for the first time in 2017, and forecasts suggest that this figure will grow to around 1.6 trillion by 2025.”

All these asset tracking technologies are used with asset management software. For effective asset management, implementing one or many asset tracking technologies are used for maintaining assets. Moreover, it depends on the budget of an organization and what are its requirement!

How asset management software provides advantages to government organizations?

Here is an advantages of Asset management software to government organizations:

  1. Asset whereabouts – Assets can be very precious and if it is lost or misplaced then it will impact bottom-line as well. Hindrance will obtain in daily operation. Moreover, another asset will be purchased. With asset management software you can track asset you will always know asset whereabouts. It will decrease the chances of asset loss, misplacement or theft. When no asset theft or misplacement will occur no chance for daily operation interruption. In short, you can manage asset efficiently.
  2. Asset maintenance – One of the main benefits of asset management is that it helps in asset maintenance in an effective way. When there are lots of assets around one would get confuse that which asset was maintained and which need maintenance. To be frank, it would be irritating to manual handling maintenance. This is where asset tags & asset management software come into play. They provide detail about each asset through which managers can know which asset need maintenance and so on. Furthermore, you can set maintenance alert now you do not have to remember manually everything is automatic. The software will alert you about maintenance.
  3. Eliminating ghost assets – Big issues in all organizations is ghost assets. Ghost assets are nothing but written in your account books but physically there are nowhere. How ghost assets are a problem? Because you pay taxes for those assets which you are not even using. Asset management software identifies these types of assets and removes them from account books in the right way.



Asset management is essential to every organization because it is an effective tool in terms of asset utilization & saving money. Now businesses are also understanding the importance of asset management.

You can get the idea by knowing the market size of asset management.

According to Statista, the size of asset management

“In 2016, the revenue of the data asset management market amounted to about 1.73 billion U.S. dollars worldwide. The compound annual growth rate from 2017 to 2025 was projected to be 15.6%.”

So, if you want to maintain asset efficiently then asset management software is mandatory. Furthermore, for asset tracking technology you must understand which technology will be best suited in your organization. Once you figure it out combine with asset management software. We can tell you the results will be remarkable.